![]() Forward a site mailbox documentĪfter a document is stored on the SharePoint site, it’s is important to keep future edits on the official copy. To ensure that a copy of an important email discussion is kept in the site mailbox, add the email address of the site mailbox to the To: or Cc: line of the email message. Ensure that email is sent to the site mailbox Only site mailboxes with a status of Active will show in Outlook. If you’re a member of more than 10 active site mailboxes, you’ll need to hide some of them. After you’ve become a member or owner of 10 site mailboxes, new site mailboxes won’t show up in Outlook. You can show up to 10 site mailboxes in Outlook 2013. You can show a site mailbox in Outlook by selecting the Show in Outlook check box next to the name of the site mailbox, or hide the site mailbox by clearing the check box. The Site mailbox management section describes how site mailboxes are managed. The number of members of the site mailbox. Click the link to go to the site mailbox in SharePoint. The URL of the SharePoint site that hosts the site mailbox. If you want to send an email message using Outlook Web App, copy and paste the email address onto the To: line of a new email message. You can click the email address to send an email message to the site mailbox using Outlook. When you select one of the site mailboxes in the list, the information pane will show additional information about the site mailbox. The site mailbox status is managed from the SharePoint site. The status will either be Active or Closed. You manage site mailbox ownership and membership from the SharePoint site. The level of permission that you have in the site mailbox. You can choose a maximum of 10 site mailboxes to show in Outlook. Your choice will apply to Outlook 2013 on all computers or devices that you use to access email. Select the check box next to the site mailbox to show the site mailbox in Outlook 2013, or clear the check box to hide the site mailbox. Use this to refresh the list of site mailboxes. ![]() Highlight a rule, and then click edit to view or edit the details of a site mailbox. The My site mailboxes tab shows you an overview of the site mailboxes you own or are a member of. In this articleĮnsure that email is sent to the site mailbox ![]() To manage site mailboxes, click Settings > Options > Site mailboxes. ![]() Show or hide a site mailbox from Outlook 2013 However, you can use Outlook Web App to do the following:Īccess the SharePoint site that hosts your site mailbox You can’t view site mailboxes from Outlook Web App. If you don’t have Outlook 2013, you can view the same content directly from the SharePoint site. Site mailboxes are accessed through Outlook 2013 as well as SharePoint, and they give you easy access to the email and documents for your team projects. After one project member files email or documents using the site mailbox, any project member can access the content. A site mailbox lets you and your team save and access all content from a shared project in a single location that can be accessed only by site members. ![]()
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